NAVIGATE GOVERNANCE WITH CONFIDENCE
Daymer Group provides board support services to funds, investment managers, and regulated and unregulated entities worldwide — powered by our proprietary BoardPilot technology platform and led by senior professionals with decades of industry experience.
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Where others rely on manual processes and third-party tools, we bring AI-enabled automation, real-time analytics, and a systematic approach to every aspect of board governance. The result: better outcomes, greater transparency, and boards that are genuinely supported — not just serviced.
THE CHALLENGE — WHY BOARD SUPPORT MATTERS
Investors and regulators are demanding higher standards of fund governance than ever before. The Cayman Islands Monetary Authority (CIMA), the Financial Conduct Authority (FCA), and regulators across the globe are placing increasing emphasis on the quality of board oversight, the rigour of governance records, and the transparency of decision-making processes.
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For fund boards and investment managers, this creates a significant operational challenge. Board meetings must be properly convened, materials must be comprehensive and timely, minutes must accurately capture discussions and decisions, and action items must be tracked to completion.
Compliance with frameworks such as the CIMA Rule on Corporate Governance and the Statements of Guidance for Regulated Mutual Funds and Private Funds is not optional — it is a condition of continued operation.Yet many organisations still rely on fragmented, manual processes to manage these critical functions. Board packs are compiled by hand, deadlines are tracked in spreadsheets, and governance records are scattered across email chains and shared drives. The risk of error, delay, or omission is ever-present — and the consequences can be severe.
OVERVIEW: COMPREHENSIVE BOARD SUPPORT SERVICES
Daymer Group provides a full-spectrum board support service designed for the specific needs of funds, investment managers, and other regulated and unregulated entities. Our approach combines experienced governance support with the power of our proprietary BoardPilot platform — delivering a service that is both deeply personal and technologically advanced.
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Unlike the large-scale, process-driven offerings of our competitors, every Daymer engagement is led by experienced professionals with practical knowledge of board support, governance processes and regulated operating environments. Clients work directly with senior team members throughout the engagement, with BoardPilot supporting a structured and consistent delivery model.
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Core Service Areas
Company Secretary Services
Provision of experienced company secretarial and board support for board and committee meetings. Our professionals attend in person or via secure video conference, supporting the meeting lifecycle from planning through to follow-up. We help clients maintain robust governance processes, accurate records and a structured approach to board and committee administration.
Meeting Management & Coordination
End-to-end management of the board meeting process — from scheduling and notice distribution through to agenda preparation, board pack compilation, and secure distribution of materials via BoardPilot. We liaise with relevant service providers and stakeholders to coordinate timely preparation and circulation of meeting materials.
Minutes & Corporate Records
Production of high-standard board minutes that accurately capture discussions, decisions, and the rationale behind them. We record, track, and follow up on all action items, coordinating comments from attendees and arranging for finalisation and execution. All records are maintained in secure, audit-ready format within BoardPilot.
Governance Framework Design
We work with boards to establish and document a robust governance framework tailored to their specific structure and regulatory requirements. This includes board charters, committee terms of reference, delegation matrices, and policy registers — all managed and tracked through BoardPilot.
Governance Tracking & Reporting
Structured tracking of key governance dates, filing timetables and related administrative workflows through BoardPilot's integrated calendar and workflow engine. Real-time dashboards provide boards and management with transparency on the status of all governance tasks, approvals, and attestations.
Ad-Hoc Document Processing
Support for the preparation, review, and execution of ad-hoc corporate documents including board and shareholder resolutions, side letters, subscription documents, and regulatory filings. All documents are processed through BoardPilot with full version control and audit trail.
Entities We Serve
Our board support services are available to a wide range of entities, including but not limited to:
• Hedge funds and alternative investment funds
• Private equity and venture capital funds
• Mutual funds and regulated investment vehicles
• Special purpose vehicles (SPVs) and holding companies
• Fund management companies and investment managers
• Family offices and private wealth structures
• Corporate entities requiring governance support
BOARDPILOT — DAYMER GROUP’S PROPRIETARY TECHNOLOGY PLATFORM
SEAMLESS CORPORATE MANAGEMENT
At the heart of Daymer Group's board support service is BoardPilot — our proprietary software platform developed in partnership with CoBOS Technology Limited. BoardPilot is not an off-the-shelf board portal or a rebranded third-party tool. It is a purpose-built governance management platform, designed from the ground up through a thorough audit of the core processes required to support a board effectively.
Our development team conducted extensive research into the necessary inputs, desired outcomes, common tasks, and key challenges faced by Company Secretaries and governance professionals. The result is a platform that doesn't simply digitise existing processes — it fundamentally reimagines them.
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THE BOARDPILOT PLATFORM
Integrated Calendar & Workflow Engine
The heart of BoardPilot. A systematic approach to tracking board meetings, documents, services, deadlines, responsibilities, and accountabilities. Every task is assigned, monitored, and escalated automatically.
Automated Process Management
Core company secretarial processes are automated and streamlined, reducing manual effort and the scope for human error. From meeting scheduling to document distribution, BoardPilot handles the operational heavy lifting so governance professionals can focus on substance.
Real-Time Analytics & Dashboards
Transparent, real-time insight into the allocation and timely completion of tasks, approvals, and attestations. Boards and management can see at a glance the status of every governance obligation — no more chasing updates or waiting for reports.
Secure Data Rooms
Fully encrypted data rooms with comprehensive audit logging of all access and activity. Board materials, corporate records, and sensitive documents are stored securely with granular access controls and a complete trail of who accessed what, and when.
Deadline & Compliance Tracking
Automated tracking monitoring of regulatory deadlines and filing requirements, with proactive alerts and escalation workflows. BoardPilot supports the timely organisation and tracking of information, documents and governance tasks through a structured workflow.
Sector Compatibility
BoardPilot is designed for compatibility with other products and platforms in use across the investment management sector. It integrates with existing fund administration systems, document management tools, and communication platforms, fitting seamlessly into your existing technology ecosystem.
Subscription-Based Pricing
BoardPilot is available on a subscription basis, providing predictable costs and eliminating the need for large upfront technology investments. Pricing is scaled to the complexity and volume of governance requirements, ensuring value for organisations of all sizes.
WHY DAYMER GROUP
The board support services market is served by a number of established providers — including large fiduciary firms, law firm affiliates, and global fund administrators. While these organisations offer competent services, they share common limitations that Daymer Group has been specifically designed to address. ​
How we compare
THE FIVE PILLARS OF DIFFERENCE
Proprietary Technology, Not Borrowed Tools
Our competitors rely on third-party board portals. These are generic tools adapted for purpose. BoardPilot was built from the ground up specifically for board governance, incorporating AI-enabled automation that no off-the-shelf solution can match. We control future development with input from our clients to make BoardPilot both relevant and useful outside the traditional board support tools.
Senior-Led, Not Delegated
At the large fiduciary firms, your engagement may be sold by a partner but delivered by junior staff. At Daymer Group, junior staff roles are automated leaving our senior team able to attend meetings, provide real value and lead the service directly. For example our Board Support co-leads Mel Scotland and Darren Firth have a combined 45+ years of experience across compliance, fund governance, regulatory advisory, and technology innovation, our clients receive direct access to senior professionals throughout the engagement.
AI-Enabled, Not Just Digital
Many providers have digitised their processes — moving from paper to screen. Daymer Group has gone further, embedding automation and artificial intelligence into the governance workflow. From automated document preparation to AI minute taking and our future plans for predictive compliance monitoring, our AI capabilities don't just speed up existing processes — they create entirely new possibilities for board effectiveness.
Integrated, Not Fragmented
Traditional providers offer board support as one service among many, often using separate systems for meeting management, document storage, compliance tracking, and reporting. BoardPilot integrates all of these functions into a single platform, eliminating data silos and providing a unified view of governance activity.
Transparent Pricing, Not Surprises
Our subscription-based model provides predictable costs aligned to the scope of service. No hidden charges, no hourly billing surprises, no additional fees for technology access. Clients know exactly what they are paying for and what they will receive.
AI-ENABLED CAPABILITIES
INTELLIGENCE BUILT IN, NOT BOLTED ON
Daymer Group is at the forefront of applying artificial intelligence to fund governance. However, we understand that not all clients want to use AI or have their data used in AI analysis by their service providers, hence our service is AI enabled which means we can switch it on an off based on our client’s preferences. Our AI capabilities are not a marketing afterthought or a superficial chatbot — where our clients allow, they will be deeply integrated into the BoardPilot platform, enhancing every stage of the governance lifecycle.
Intelligent Document Preparation
Automated compilation of board packs, automatically gathering and organising materials from multiple sources, flagging missing documents, and ensuring completeness against regulatory checklists. We learn from each meeting cycle, continuously improving the quality and relevance of materials presented to the board.
Compliance Tracking
BoardPilot doesn't just track deadlines — it anticipates them and requests COOs and service providers to complete regulatory and tax reporting requirements weeks before the deadline.
Automated Action Item Tracking
BoardPilot tracks board action items from creation through to completion. The system identifies responsible parties, sets appropriate deadlines, sends reminders, and escalates overdue items through defined governance channels.
Analytics & Reporting
Real-time analytics, providing boards and management with actionable insights rather than raw data. COOs and Directors will know where in the process their board packs and action points are and can follow up directly with their people and service providers.
Natural Language Processing for Minutes
BoardPilot is AI enabled and can invite AI assistants into meetings in order to provide AI-assisted drafting of board minutes, using natural language processing to identify key decisions, action items, and discussion themes from meeting notes and recordings. Human review and approval remain central to the process, but AI dramatically reduces the time and effort required for initial drafting.
Continuous Learning & Improvement
Daymer Group learns from every interaction, every meeting cycle, and every governance workflow. Over time, the platform becomes increasingly tailored to each client's specific governance patterns, regulatory requirements, and board preferences — delivering a service that improves with every use.
LED BY EXPERIENCE, DRIVEN BY INNOVATION
Our Board Support Services are led by two of Daymer Group's most experienced professionals, combining deep industry expertise with a genuine passion for technology innovation. When you engage Daymer Group, you work directly with our senior people — not a sales team who hand you off to junior staff.
HOW IT WORKS —YOUR GOVERNANCE JOURNEY
01 — Discovery & Assessment
We begin with a comprehensive assessment of your current governance arrangements, regulatory requirements, and operational challenges. Our senior team reviews your existing processes, identifies gaps and opportunities, and develops a tailored service proposal.
02 — Onboarding & Configuration
Your dedicated BoardPilot environment is configured to match your specific governance framework, meeting schedule, regulatory calendar, and reporting requirements. We migrate existing records and establish secure access for all authorised users.
03 — Active Governance Support
Our team takes ownership of the full board support lifecycle — scheduling, materials preparation, meeting attendance, minutes production, and action item tracking. BoardPilot automates routine tasks while our senior professionals focus on substance and quality.
04 — Continuous Tracking & Reporting
BoardPilot's runs continuously, tracking deadlines, flagging risks, and generating real-time governance analytics. Regular reporting gives boards and management clearer visibility over governance activity and outstanding items.
05 — Review & Enhancement
We conduct periodic reviews of governance effectiveness, incorporating feedback from board members and management.
READY TO NAVIGATE GOVERNANCE WITH CONFIDENCE?
Whether you are establishing a new fund, reviewing your existing governance arrangements, or seeking a technology-enabled alternative to traditional board support providers, Daymer Group is ready to help.
Contact our team to arrange a confidential discussion about your governance requirements and to see BoardPilot in action.
Daymer Group operates from the Cayman Islands, United Kingdom, and United Arab Emirates (DIFC).
Email: info@daymer.group
